An offer feels like the end of the process, but your reply matters. It sets the tone for the start of the job. Whatever you decide, answer quickly, politely and in writing.
What should you do first?
Before you reply, take a day if you need it. Read the offer properly and check:
- Job title, start date and location
- Salary, bonus and how often you are paid
- Hours, holiday and notice period
- Whether it is conditional on references, checks or right-to-work documents
- Probation length and any benefits
- Whether the offer is in writing or just a phone call
If something is missing, ask for it. A verbal offer is not enough to resign on.
How do you accept a job offer by email?
Say yes clearly, confirm the details you are accepting, and ask about next steps.
Subject: Re: Offer for [Role]
Dear [Name],
Thank you for the offer of [Role] at [Company]. I am delighted to accept.
I understand the salary is [amount], with a start date of [date]. Please let me know what you need from me next, including any forms, references or documents.
I look forward to joining the team.
Kind regards, [Your name]
Only send this when you have read the written terms. Do not resign until any conditions are met.
How do you ask for more money in a reply?
Thank them first, and show you are keen. Then make one specific request with a reason. Keep it friendly. Our guide on how to negotiate salary after a job offer goes deeper on preparation.
Subject: Re: Offer for [Role]
Dear [Name],
Thank you very much for the offer. I am excited about the role and the team, and I would like to make it work.
Based on [my experience in X / the responsibilities we discussed / pay for similar roles I have seen], I was hoping for a salary of [figure]. Is there any flexibility on the offer?
I am keen to join and happy to talk this through.
Kind regards, [Your name]
Ask for a number or range you can justify. Do not say you will take another job unless you really have one.
How do you ask for more time to decide?
A day or two is easy to get. A week is common for a bigger decision. State the date you will answer.
Subject: Re: Offer for [Role]
Dear [Name],
Thank you for the offer. I am very pleased and interested in the role.
As it is an important decision, could I have until [date] to give you my answer? I want to be sure I can commit fully.
Thank you for understanding.
Kind regards, [Your name]
If you are waiting on another employer, you can say so honestly: “I have one other process finishing this week.” Then ask the other employer whether they can speed up. Our guide on how long it takes to hear back explains how to ask.
How do you decline a job offer politely?
Be quick, brief and kind. You do not need to explain in detail. A short reason is fine, but never criticise them.
Subject: Re: Offer for [Role]
Dear [Name],
Thank you for offering me the [Role] position, and for the time you and the team spent with me.
After careful thought, I have decided not to accept. [I have accepted another role / The role is not the right fit for me at this time.]
I enjoyed meeting everyone and wish you every success with the search. I hope our paths cross again.
Kind regards, [Your name]
Employers remember good manners. People often move between companies, and recruiters change jobs too.
What if you are not sure?
Ask questions rather than going quiet. You can ask to speak to a future teammate, or to see the full contract. Employers usually respond well to a candidate who is thorough.
Write down what matters most to you: pay, growth, flexibility, team, commute. Then compare the offer against it. A calm list is better than a gut reaction.
What mistakes should you avoid?
- Accepting on the phone before you have seen the terms.
- Resigning from your current job before the offer is unconditional.
- Letting the offer sit for days without a word.
- Making several demands in one email.
- Treating a counter-offer from your current employer as only about money.
A clear, polite and prompt reply is the one thing in your control. Whatever you pick, put it in writing and keep a copy.